By Saaher Muzafer, Chief Sales Officer at SecurStore Online Backup
September 23, 2011

SecurStore Online Data Backup Expert Tips: Email Security and Online Backup

Digital business correspondence is mission-critical. No enterprise can afford to lose information stored in thousands of email accounts and pertain to official electronic communication with customers, suppliers, contractors or between employees.

Online backup service providers understand this customer need and provision for email solutions that protect mission-critical email archives in their backup repositories.

Email is a niche data category with unique demands. Email archiving software must offer at the minimum:
1. Robust authentication and authorization protocols

2. Secure, automatic, transparent end to end encryption

3. User friendly interface for browsing, reviewing, deleting email in archives

4. Web access that is independent from the ISP providing the email service

5. Email filtering services with

  • 5a. Spam filters
  • 5b. Anti virus

6. Email continuity services with

  • 6a. Always on retrieval services
  • 6b. Outlook integration

7. Email archiving services with

  • 7a. Storage of attachments of unlimited size
  • 7b. Ability to set message expiry dates
  • 7c. Ability to revoke delivered and undelivered messages
  • 7d. Ability to recover information from multiple email addresses per account
  • 7e. Compliance to Legal mandates

How do these email security features offered by online backup service providers benefit you?

Robust authentication and authorization protocols ensure that only authorized personnel from within your organization have access to email that is uploaded to the online backups server. Encryption at the point of transfer to storage secures data against network listeners, hackers and other undesirable elements.

Anti virus engines are used to scan inbound and out bound data and to remove threats to your infrastructure and reputation. Intelligent image filtering technologies are used to block out inappropriate images being sent or received by your customers, contractors, suppliers and others on your enterprise network. User friendly interfaces with central management consoles allow fast service roll outs and management of multiple mail boxes that may be scattered across the enterprise and its branches. SPAM filtering features filter out irrelevant email saving you time and resources.

User friendly interfaces provide total visibility, logging, reporting, audit and control of service via web control panel. Bandwidth throttling and elimination automatically optimizes bandwidth usage and reduced administration effort. Always on deployment ensures fast, risk free access and 24 hours protection. There is no call to install and maintain expensive hardware or software. Finally, there is a zero user disruption!

Online email backup and archiving services come with a number of add on security features. While users can access their emails from anywhere, anytime using a web application interface, the authentication and authorization protocols are not compromised. Mirroring and replication of email archives on to one or more geographically distributed servers facilitate disaster recovery and high availability of data at all times.

Encryption of data in storage safeguards data against unauthorized access. Re-synchronization facilities enable users re-synchronize email after recovering from a local disaster. Fast search and retrieval features provide powerful e-discovery functionality. Unlimited and flexible data storage facility ensure that the end user never runs out of archiving and backup space on the server. Customized retention period facilitates definition of retention periods at enterprise admin levels.

In short, your email data can remain secure, easily accessible and always available to you!

SecurStore provides a bespoke offsite backup solution catered for customers who have both mission-critical data and non-critical data i.e. it provides customers with a secure & efficient backup and recovery solution which is sustainable over time. This coupled with agentless technology and advanced support for all environments and applications makes it suitable for any type of business, data centre provider or reseller.

Watch SecurStore video – guided tours here:

About the Author: Saaher Muzafer is a Sales Director at SecurStore, an Asigra based cloud backup provider certified by British Standards Institute for ISO 27001 and ANAB. Established in 1991, SecurStore provides businesses and enterprise customers a technically advanced solution in UK, Europe, USA, Africa, Asia and the Middle East.

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