By Ben Puzzuoli, Technical Sales Director at KineticD
Dec 23, 2011

KineticD Online Data Backup Expert Tips: Going “Back in Time” to Retrieve Lost Files with File Versioning

When it comes to making sure that your company’s data remains safe and secure, there is no better solution than online data backup. Thanks to this increasingly popular and important IT service, businesses of all sizes can now enjoy the peace of mind of knowing that their data is constantly being backed up and preserved for later retrieval whenever the need should arise. However, the simple backing up of saved files is just the beginning of the myriad advantages that cloud data storage has to offer, with many online data backup service providers now granting enterprises the amazing ability to go virtually “back in time” in order to retrieve previously saved versions of files that have long ago been deleted from their local systems! Indeed, though a process called “file versioning”, cloud storage providers are now commonly implementing yet another crucial layer of data security; protecting their clients from incorrectly saved files.

With our rapid-fire work environments and present-day penchant for digital multitasking, accidentally “saving over” a previous version of a file that one may have needed is, unfortunately, far from a completely rare occurrence. And, in the not-so-distant past, incorrectly saving a file meant that you were stuck with the newer version, no matter what. However, by taking advantage of online data backup, businesses can now retrieve these lost files from their cloud storage provider’s servers with ease!

Through the use of advanced versioning methods, massive amounts of previous file history information is compressed so that disk space on the online backup server can be conserved and backup and restore data transmission times minimized. Under this system, each file that is transferred to the online data backup company’s servers is given a unique name and time stamp, with the first version of the file that is backed up being called (not surprisingly) the “primary file” Then, the online backup company’s software automatically scans to see if this file exists in exactly the same state at any other location on your company’s backup cache and, if so, replaces these duplicate files with a “pointer” toward the original, effectively making it so that one file can virtually exist in two or more places at the same time.

In addition to this, every time a new version of a file with the same name is saved to the online backup cache, it is compared to the original, and if they differ in any way, the older one is retained and the newer one is also, of course, saved and given a version name and corresponding time stamp. However, using special algorithms, this newer version of the file only contains the information that has been changed in comparison to the older version, and embedded digital pointers reference the older version for all the information that has not been changed. Of course, although versioned files like these are technically split up in order to save storage space and enable previously saved versions of files to be retrieved, when being accessed remotely by the end user, the referenced sections of the files are automatically replaced by the actual information from the original so that all files are intact.

Sound complicated? Well, one of the biggest advantages of leaving your backup and IT concerns to an online cloud storage service provider is that they will keep track of all these details so that you don’t have to, and we here at KineticD take pride in lifting this burden from the shoulders of all the enterprises whose data we make it our duty to protect. We’ve integrated a robust file versioning system into all of our data storage and recovery solutions, and our patented continuous backup service constantly monitors your company’s computers for changes made to files and automatically saves these changes for you! In addition to this, by using our open file driver, unsaved files that are left open for longer periods of time are also incrementally backed up as well.

Indeed, by backing up your company’s data with KineticD you’ll never have to worry about incorrectly saving a file again. Please stop by our website today to try our free 14-day trial and see what the KineticD advantage is all about!

About the author: Ben Puzzuoli is Technical Sales Director at KineticD, a Toronto based online data backup service provider.

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