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By Susan Dixon, Marketing Director, Savenet Solutions
SaveNet Online Data Backup Expert Tips: Being in Control of the BYOD Trend
BYOD (Bring your own device) need not be your waterloo! You are not alone with the problem; and more and more organizations are adopting BYOD as employees are bringing in their own smartphones, tablets and other platforms that help them access enterprise information on the go. You can remain in control of your data in the cloud backup if you are conscious of the risks and problems associated with BYOD and use the tools provided by your cloud backup service provider to your advantage.
At the outset, IT managers, migrating data to a cloud backup, must maintain a count of the number of employee owned devices in use, the type and the reasons why they are in use.
IT Managers must decide whether they want to be restrictive or constructive about the usage. Most often than not, restrictive draconian controls do not work. A large proportion of the employees may like to work from home, after office hours and would like to use their own devices. Restrictive practices may result in decreased employee productivity.
Organizations may be better off by implementing policies and practices that allow the use of BYOD subject to the device / applications being approved by the organization upfront and configured appropriately to comply with the security policies of the organization. For instance, the device can be configured for remote administrative access so that data can be wiped clean if the device is lost or stolen.
Organizations must deploy technologies and applications that simplify the management of employee owned devices. For instance, employees must be discouraged from using publicly available collaboration tools and must be provided with organization deployed applications that perform the same functions with greater ease. Specifying expiration dates for shared content may be another method of ensuring that data does not remain with a customer or supplier beyond a specified time period. File downloads and shares must be tracked and alert settings can be tweaked when unencrypted content is sent over the corporate firewall.
Finally, employees using BYOD must be educated on cloud backup access best practices and organizational data security policies. Data must be maintained in an encrypted format on their devices and backups to the cloud backup server must be regular. Passwords and access information must not be stored on the device and must not be shared with family members and friends. Loss of the device must be immediately reported so that administrators can take the required action to secure the cloud backup from unauthorized access.
SaveNet Solutions, powered by Asigra is an Irish cloud backup and disaster recovery company. SaveNet’s solution is specifically designed for Mid-sized to Enterprise organizations. SaveNet offers numerous value-added solutions, coupled with industry leading features, such as: – agentless technology, FIPS 140-2 certification, deduplication, and more.
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