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SaveNet Online Data Backup Expert Tips: Data Retention for EU Funded Projects – Are you Compliant?
EU requirements for data retention are pretty specific and usually relate to financial information. Here we pick three of the big areas of EU project funding and give you the lowdown on how long you need to keep your Data. It’s worth noting that there is no general requirement for EU data retention as each projects requirements will depend on the funding source.
The funding areas we’ll look at here are:
FP7 FUNDED PROJECTS
Annex II to the Grant Agreement (FP7 Grant Agreement – Annex II General Conditions V6 24/1/11 ftp://ftp.cordis.europa.eu/pub/fp7/docs/fp7-ga-annex2-v6_en.pdf) states the following rule:
Note: the obligations in Annex II are the same for all FP7 funded actions/projects. This is the only source of obligation for preserving the documents produced by a FP7 project [that we can use] when working on E-Domec rules.
PROJECTS FINANCED BY STRUCTURAL FUNDS OR AGRICULTURE POLICY
Their Basic Regulations establish the retention periods for documents in possession of beneficiaries. For example: Article 9 of Commission Regulation (EC) No 885/2006 of 21 June 2006 laying down detailed rules for the application of Council Regulation (EC) No 1290/2005 as regards the accreditation of paying agencies and other bodies and the clearance of the accounts of the EAGF and of the EAFRD (agriculture policy) (http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=CONSLEG:2006R0885:20081029:EN:PDF)
EUROPEAN SOCIAL FUND PROJECTS
Article 90 of Council Regulation (EC) No 1083/2006 of 11 July 2006 laying down general provisions on the European Regional Development Fund, the European Social Fund and the Cohesion Fund and repealing Regulation (EC) No 1260/1999 (http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=OJ:L:2006:210:0025:0025:EN:PDF)
Retaining Data and Compliance responsibilities
It is important to remember that “reasonable requirements” are to be made to ensure that data is retained and also secure. It is also worth noting that in most cases the 3 year date is from the end of the project and it’s funding so total record keeping can stretch to much longer for some projects. These days that means having an enterprise standard online backup service that automatically backs up and encrypts your data. It also means that Disaster recovery planning is necessary to ensure that any project doesn’t ever face a “clawing back” of EU funds that can put the entire project in peril.
SaveNet Solutions, powered by Asigra, is an Irish cloud backup and disaster recovery company. SaveNet’s solution is specifically designed for Mid-sized to Enterprise organizations. SaveNet offers numerous value-added solutions, coupled with industry leading features, such as: – agentless technology, FIPS 140-2 certification, deduplication, and more.
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