By Suresh Shanmugam, Product Marketing at Vembu Technologies
February 08, 2013

Vembu Online Data Backup Expert Tips: Things to Consider while Choosing a File Sharing and Collaboration Solution for Business

Most businesses are in need of a file sharing and collaboration solution to manage the huge amount of online content being used everyday. Let’s take a look at the key features to be considered while choosing a solution for businesses.

Easy & Quick File Access:
The application should be easy to use and provide a user friendly experience. It should also allow the users to access their files from anywhere and any device with different supported platforms like Mac, Windows, Linux and mobile platforms. It should enable users to create their own online workspace to manage all their files in one single repository and work on them, both online and offline.

Questions to consider:

  • Can users easily search for files across synced directory trees?
  • Do they support files of any size?
  • Can we work on-the-go even when offline?

User Administration:
Apart from the usability, the IT admin should be able to provision users, manage accounts and monitor the activities in the system. They should also be able to integrate with their existing directory service to authenticate and provision the users.

Questions to consider:

Security and Reliability
Sometimes when we share original content and project details among multiple users to edit and share work folders & files, the solution should support conflict free secure online file collaboration.

Questions to consider:

  • What type of encryption are they using?
  • Is data encrypted in transit and at rest?
  • Do they use a secure protocol during data transfer?

Group Collaboration:
Many corporations today encourage teamwork within the office to aid productivity, problem-solving and superior solutions within the workplace. In such scenarios, business leaders need to rely on a solution that creates a collaborative workspace to their users to work together on projects.

Questions to consider:

  • Do they provide permission based collaboration?
  • Can the users comment and discuss with their groups?

About the Author: Suresh Shanmugam – Product Marketing, Vembu Technologies. SyncBlaze is a comprehensive file sharing, sync and collaboration solution aimed exclusively for MSPs and Resellers who would like to offer it as a value added service for their business customers. It enables business users to stay connected from anywhere & anytime, share effortlessly and work smarter to get things done.

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