By Ben Puzzuoli, Technical Sales Director at KineticD
April 26, 2013

KineticD Online Data Backup Expert Tips: The Importance of Backing Up Your Tax Documents Online

Luckily for businesses everywhere, it is becoming more and more of a well known fact that online data backup is by far the best to way to preserve the future of a company’s digital assets. With cloud backup, organizations can rest assured that in the event of any type of data loss incident, they can be back up and running in no time by simply restoring their mission critical data from their cloud vendor’s secure servers. And, one of the most crucial types of documents that both businesses and individuals alike must do everything in their power to keep intact is any item that pertains to their taxes.

Most people know that in order to get the biggest return, or suffer the smallest loss, on their taxes they must keep exhaustive records on their business expenses, property information and income documentation. With both the convenience of storing information digitally and our ability to now quite easily file our taxes online, the digitization of our tax records and transactions has never been more common. And, while this of course has made things a lot more convenient come tax time, it also serves to put all of this information in a much more vulnerable state if it is not backed up correctly. After all, digital files can disappear at a moment’s notice, with something as simple as user error to malicious (yet quite common) elements like computer viruses easily robbing us of our all-important tax information with no warning whatsoever.

Indeed, if digital tax information is not backed up securely, it could unfortunately disappear within seconds. A hard drive could crash, an operating system could become corrupted, or, in the hustle and bustle of our increasingly hectic lives, one might simply make a mistake while moving files and lose all of their crucial tax documents. Thus, as stated before, keeping a secure, reliable backup copy of all of this information is imperative if you wish to be able to avoid losing your important tax information. And, while backing up to an external hard drive, thumb drive, or other digital storage device could be considered an adequate solution, backing up online is hands down the best choice. But, why is this the case?

While restoring lost digital information from an external hard drive would be just as easy to do as restoring it from a cloud vendor in the case of, say, a crashed hard drive or incorrectly saved file, what would happen to all of your crucial data if there was a natural disaster that wreaked havoc on all of the equipment in your home or office? Obviously, unless fastidiously stored at a separate, secure location, the backup copy could easily meet the same fate as the original data set did! In addition to this, a much more common example would be the fact that viruses, obviously, like to spread, so what if you computer got a virus that spread to your local backup hard drive as well? Once again, regardless of the fact that this information was “backed up” it would nonetheless remain totally irretrievable.

Moreover, it is important to remember that data backed up online is accessible from any location that has access to the Internet. In our increasingly mobile digital era, being able to retrieve any and all information while on the go is becoming a more or less expected commodity. And, this element of cloud backup could easily prove quite valuable with your tax documents as well, with the IRS and others occasionally requesting tax documents at intermittent times in which you might find yourself unable to get to the location where the documents themselves are being stored, such as while one is on vacation. With a backup of your tax documents securely stored in the cloud, you’ll never have to worry about not being able to access them no matter where you happen to be.

Of course, some fear that by storing their tax-related files online, they may be putting themselves at risk of having the security of this personal information being breached by outside agents. However, this is far from the case, due to the fact that all quality online data backup service providers ONLY transfer their clients’ files while they are in a highly encrypted form. This data encryption is usually applied at the source before being transferred, with the level of encryption that is often employed making it so that even the backup provider themselves cannot unlock their clients’ files without the data access password that only the client knows. This factor, of course, serves to further favor the use of online data backup for your tax documents in another way; tax files backed up locally, while never being transferred online, are almost always still unencrypted, and therefore highly vulnerable to physical theft at any time!

So, considering all of this, it should be quite obvious that by backing up your tax documents in the cloud, you will be able to rest assured that you are doing the most you can to keep all of this crucial information safe and secure. The next step, or course, is choosing a reputable online data backup service provider to trust with these important files. We here at KineticD are proud to have been in the online data backup industry for over 10 years now, all the while having never lost a single one of our clients’ files. And, with our state of the art, uncrackable Blowfish data encryption and patented Continuous Data Protection process, you’ll know that you’re with the best if you choose us. But, don’t just take our word for it; check out what others are saying about our award-winning cloud services online, or just stop by our website today to try our free 14-day trial to see for yourself what the KineticD advantage is all about!

About the author: Ben Puzzuoli is Technical Sales Director at KineticD, a Toronto based online data backup service provider.


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