By Jon Thordarson, European Technical Support Manager at KeepItSafe
December 04, 2015

KeepItSafe Cloud Backup Expert Tips: How Should SMBs Handle Business Complexity?

Complexity is the root cause of ineffective data storage and data recovery plans. Though resource constraints also play their role, complexity stops data processing as well as storage procedures. Nowadays, small and medium-sized enterprises use state of the art technologies to manage data and incorporate backup, replication and system imaging. Moreover, different data processing features are used to manage user friendly storage, backup and disaster recovery systems.

Data recovery and cloud backup services take the responsibility of software management and infrastructure. As a result, small and medium-sized businesses get enough time to develop strategies to accomplish business objectives. System complexity is summarized so that customers do not need to look into any software or sophisticated system level problems to run the system properly.

Data replication, server virtualization and data monitoring are some of the complicated services that are handled by professionals. SMBs are not demanded to contribute in daily operations. Companies and their IT professionals are not bound to monitor cloud backup and recovery processes round the clock. It is the responsibility of the service provider to check infrastructure and update software on a regular basis. In fact, service providers deploy automated backup systems that run continually or according to a given schedule in the background. Moreover, details about a successful backup or any failure is registered in the logs and system administrator is informed on a regular basis. Alerts are generated to notify administrators and service providers about any failures. To cope with the issue, the support team could contact the SMB clients to solve bandwidth issues, software errors and other technical issues.

An effective data backup and recovery system should be selected based on the nature of the data and its vulnerability. There are software platforms for laptops and desktops that help customers recover lost information without any external assistance. For instance, recovery of damaged database through tape backup is a complicated procedure. To handle such tasks, it is necessary to get the assistance of IT professionals. Businesses hire such services to recover sensitive information.

To overcome complexities, organizations need to select responsible team members for backup and disaster recovery planning. When responsibility is given to service providers, they check the type of data in detail, the significance of data, how often data is required and how long data will be stored. They develop strategy for on-time data recovery to improve business continuity.

When small and medium-sized businesses use cloud based software for cloud backup and storage and data recovery, they do not experience the issues associated with physical data transportation storage processes. Such applications use online resources and bandwidth that is offered by the ISP. According to a pre-set schedule, all information is de-duplicated, encrypted and transferred to distant server. As such, the data is stored securely. Easy-to-understand user management systems are activated to give assurance that authenticated personnel and authorized staff members are able to access the stored information. In addition, the service provider checks for physical security of the data center.

In short, organizations can offload all non-core activities to the cloud experts, who have the know-how and expertise in important cloud related projects and tasks. Service providers have made data storage, cloud backup and disaster recovery procedures very easy for businesses.

About the Author:
Jon Thordarson, KeepItSafe’s European Technical Support Manager, has over 15 years as an industry executive. He is an expert in the world of online backup and data protection. Prior to leading the development of technical infrastructure at KeepItSafe®, Jon co-founded and served as CTO for SecurStore – a leading provider of cloud backup services for enterprise networks. Thousands of businesses trust Jon’s guidance with fluctuating data-compliance requirements through the online publication, “EU Data Protection Regulation”. As a principal contributor, Jon identifies the challenges and opportunities of the EU Data Protection Regulation, while providing expert advice for readers to meet new compliance standards. Visit KeepItSafe’s website here:



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