By Ben Puzzuoli, Director Sales & Marketing at DataDepositBox
January 04, 2016

Data Deposit Box Cloud Backup Expert Tips: Managing Cloud Backup Accounts Effectively

One of the challenges faced by corporate administrators, IT staff and even small business owners with a handful of employees is the management of online backup user-accounts. Technology advances have helped resolve many of the administrative issues that made managing online accounts and sub-accounts cumbersome.

Today, most services permit the creation of sub accounts and multi-computer accounts that link to a single online backup repository for enterprise data upload and restore operations. Multiple computers on the network can authenticate themselves and upload or download data from across the network or across the globe. And very large transactional databases with mission-critical information or endless amounts of email can be backed up into a single repository for ease of access, sharing, and disaster recovery.

Cloud backup services make it easy to create accounts and sub-accounts. An administrator or main account holder should be able to perform all the user management functions from the central console. Account users can be identified, assigned rights and permissions with authentication protocols defined for account access in accordance with the access policies of the enterprise.

The sub-account holders can be department heads, domain controllers or specified individuals. They can upload data from their machines to the online account or download/view data or generate reports on data residing in the online account. And with most services, each user can customize screen displays if the online backup software provisions for such customizations.

The service should also allow you to easily add computers, servers or storage space on demand, as well as, setup Microsoft Exchange, SQL server or Active directories in the list of sub-accounts specified by the administrator. The online backup service can view them as individual sub-accounts connected with the enterprise account and any server authentication entries can be protected with an active directory plugin.

To ensure security of your data in the cloud, online storage, an administrator can activate audit trails and access logs to monitor users, sub-accounts and account activities, as well as, generate domain-wise or user-wise audit trail reports for verification and analysis.

In some services you can also define workgroups if you want users to collaborate, share and save versions of files on a server, as well as, give them certain permissions for other management activities, such as deletion of data. Any user who is authorized can download data or restore data to their machines from the online data repository. In the event of a disaster, the administrator may want to authorize some users to perform system restores on to a new computer or server with the same or similar computing environment.

With secure cloud-based storage services such as those from Data Deposit Box, your small and mid-sized business gets a comprehensive and transparent online data backup and user management solutions.

Data Deposit Box makes it easy for an account administrator, as well as its reseller partners, to setup and manage users via a simple graphical interface. With a lightweight client-side application or a web browser application, these users can securely and efficiently share, collaborate and access information contained in the online backup storage from anywhere, anytime – all with the security, protection and efficiency of a centrally-managed corporate account.

So, if you have been avoiding cloud backup for your business or instructing each employee to make sure their data is backed up, it high time you tried out a service that gives you the ability to control it all under one account.

About the Author: Ben Puzzuoli is Director of Sales & Marketing at DataDepositBox, a Toronto based cloud data backup service provider, which is listed at both the Toronto and Frankfurt Stock Exchanges. DataDepositBox technologies and solutions are currently used daily by over 200,000 customers, 1,000 resellers, 25 MSPs and private label partners for online backup and recovery, archiving, disaster readiness, secure file sharing and remote access. Visit DDB website here:



Tags: , ,