By Ben Puzzuoli, Director Sales & Marketing at DataDepositBox
December 07, 2015

Data Deposit Box Cloud Backup Expert Tips: Getting Ready for Contingencies with Cloud Backup

Accounting for future contingencies is only limited by imagination. It is true, that there is no possibility of accurately predicting all future events, but there is every possibility of planning for them; getting ready for contingencies. Simple exercises involving key business and IT personnel will help enterprises define the kind of data disasters that can occur and from which they need to recover quickly and efficiently for business continuity.

Disasters could take the form of an earthquake or flood that destroys your entire data center or disasters could take the form of a careless human act that deletes all information from your local server. Intelligent and proactive organizations plan for the future by considering the impact of these events on business continuity and get into the act of planning for contingencies. Accounting for future contingencies with online backup is one of the methods of getting ready for the future; planning for disaster.

Cloud backup takes your data off-site in real time or in near real time. Cloud data backup repositories can be accessed anywhere, anytime for restoration of data on to any system form any part of the world. The process of backup to the online server takes into account many of the factors that are considered while planning for disaster recovery.

The first operational rule of cloud backup is prioritization and this is also the first rule of disaster recovery. Enterprises considering cloud backup services will find that they need to prioritize on application and information and categorize information on the basis of type, compliance requirements, risks and other related factors before upload. This is because online server space could be expensive and every bit of data uploaded and retained on the online server has cost implications. Also, at the time of disaster recovery, it is essential to recover only mission critical data for business continuity within the shortest possible time. All extraneous information and irrelevant data will have to be discarded while uploading the data for off-site preservation on online backup servers.

The second most important rule in planning and accounting for future contingencies is de-duplication of data. Since both time and space are constraints in online transmission of data, de-duplication of data assumes significance. Therefore, it is not surprising that most cloud backup service providers, today, offer de-duplication services as part of the data upload process.

Security of data is the overriding concern in data retention, data management and data preservation. Disasters can strike because of security holes and this can lead to loss of business and even loss of reputation. In the circumstances, online backup puts data-security on the top of the priority list. Strong AES 128 bit or 256 bit SSL encryption of data during transmission or storage is one used by online backup service providers to guard against unauthorized access to data. Strong authentication and authorization protocols that can be set by client side administrators are also available to protect data that is transmitted and stored on the online server.

While planning and accounting for future contingencies, there is an overarching need to take into consideration recovery issues, recovery time objectives, planned downtime and other factors that could impact business continuity. The organization, along with the cloud backup service provider must align the infrastructure with the business needs and support local functions with high availability services. Both parties must ensure that technologies used in transmission and preservation of data are advanced, market proven solutions and are hardware independent.

The bottom line is that accounting for future contingencies is a business imperative. You need to preserve your data in a cloud to guard against the possibility of disaster. Not doing so could prove very expensive and may even result in the closure of your business. So, plan for future contingencies with online backup services and consider how much it will cost you in terms of lost productivity, customer and stockholder confidence or regulatory fines if you fail to do so.

Data Deposit Box is a globally trusted cloud data backup company, which provides simple, automatic, secure, and encrypted cloud backup and storage solution for more than 200,000 end users.

About the Author: Ben Puzzuoli is Director of Sales & Marketing at DataDepositBox, a Toronto based cloud data backup service provider, which is listed at both the Toronto and Frankfurt Stock Exchanges. DataDepositBox technologies and solutions are currently used daily by over 200,000 customers, 1,000 resellers, 25 MSPs and private label partners for online backup and recovery, archiving, disaster readiness, secure file sharing and remote access. Visit DDB website here:



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