By Ben Puzzuoli, Director Sales & Marketing at DataDepositBox
June 23, 2015

DataDepositBox Online Backup Expert Tips: Data Sprawl – Risks of the Cloud

Data sprawls in the cloud can cost you your job! While the cloud promises cost savings and all types of other benefits, it underscores the fact that the data that is fed into the cloud is to be “owned” by the CIO of the organization at all times. The amount of data that is stored and the type of data that is stored is the responsibility of the subscriber. If the CIO does not retain control over the data that is uploaded to the cloud, it will result in data sprawl.

What is data sprawl?
In the past data was collected, collated and stored on paper. Data duplication was difficult as all data was stored at a single location. Today data has been freed. It exists virtually and can be transferred from one device to another, till it can be found across systems in multiple forms, multiple folders and on multiple devices. Versions of modified data can be held even when it is indistinguishable from the original. Such data occupies space on disk drives and other storage media. When all this data is backed up into the cloud without adequate safeguards and controls, data sprawls manifest. Every byte costs money as it increases the amount of storage space that is needed to store this information.

As a result of cloud application sprawl, IT can no longer claim ownership over all information. To non-technical employees, that may seem like a trivial concern. After all, what does it matter who owns information as long as the job gets done?

Duplicate files are eliminated and the space that would otherwise be used up by unnecessary and redundant data is saved automatically and effectively. Extensive versioning algorithms ensure that changes to information contained in files and folders are not lost forever.

Companies do not get the full benefits of the cloud if they cannot integrate those applications with existing systems. At the same time, only data that is visible can be integrated. When IT losses control of data sprawls, the cloud’s benefits fail to materialize due to lack of planning and integration.

We at Data Deposit Box believe that data sprawl is a challenge that must be handled intelligently and effectively. Since data duplication cannot be avoided, data de­-duplication must be the solution. The Data Deposit Box software de­duplicates data during backup. It comes all in one suites that use data deduplication technology to ensure that only quality data is identified and uploaded to the backup server.

In short, we restore your control over the data you own and help you save up on space and costs as soon as you initiate a backup or schedule a backup to kick start automatically. No manual intervention is called for and you can sleep the sleep of the just while your data is de­-duplicated and saved into the remote server.

About the Author: Ben Puzzuoli is Director of Sales & Marketing at DataDepositBox, a Toronto based cloud data backup service provider, which is listed at both the Toronto and Frankfurt Stock Exchanges. DataDepositBox technologies and solutions are currently used daily by over 200,000 customers, 1,000 resellers, 25 MSPs and private label partners for online backup and recovery, archiving, disaster readiness, secure file sharing and remote access. Visit DDB website here:



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